Save a tree... and save space in your office.
If your filing cabinet is anything like mine, I welcomed this hint (I think I read about it in a recent edition of Mac Life).
Stop filing all those important receipts, credit card bills, government tax statements, the list goes on. Instead, scan them as you receive them, save them in an organized way on your computer, then shred them. No more filing!
You only need 3 things to start a paperless office (I’m assuming you already have a computer since you’re reading this):
- A scanner. A multi-page scanner is preferable, but any USB scanner should work. Your scanner probably came with some kind of an application that let’s you scan documents. If you use a Mac, just use Image Capture.
- A shredder. Any shredder will do. I use a $20 one from Loblaws. Note: if you use a cheap(er) one, it seems to work better if you fold the paper in half or in thirds before shredding it.
- A backup plan. Now that you’re keeping all of your very important files on your computer that has never crashed on you... You need to backup these files. I use .Mac’s convenient backup tool. But just burning them to CD might be sufficient for you...
Go green
There are other things you can do to keep the paper out of your office:
- send invoices by email
- register to receive all your bills by email
- request electronic payments from your customers
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